January 23, 2025 / 🖖 Share entity with everyone or a Group, Show duplicates for entity, Favorites → My Items

[mdubakov]

@RonMakesSystems

Just one thing with batch actions on table view: I don’t know if it’s just me, but I find it faster and more intuitive to select multiple, then right click to make batch changes. This behaviour is in the other views, but in table view right clicking when there are multiple selected still brings up single edit.

We will add it in future releases.

[mdubakov]

@Nevil_Hulspas

Just add the “edit fields” to the right click menu and you can get rid of the bottom menu.

We will keep the bottom menu for discoverability and consistency

[Alex_Rublev]

I agree, this really makes Fibery stand out. It would be even cooler to have an idea of what to expect in the upcoming updates!

[mdubakov]

@Alex_Rublev

It would be even cooler to have an idea of what to expect in the upcoming updates!

Check this board.
https://the.fibery.io/@public/Public_Roadmap/Roadmap-Board-5974

[cannibalflea]

I have to say I wasn’t too sure about the “My Items” idea but I think it is actually making a difference in my workflows and finding things.

@mdubakov

Favorites → My Items

I’m a bit confused about the distinction between “Private” space and the favourite items that sit outside it. I know “Private” space views are not available to other workspace users and that the other items are the starred / favourite items across the entire workspace. But the distinction doesn’t seem to have a purpose. Also, given that outside of “Private” area you are not able to have any folders or structures, I think it just confuses the users.

In my mind “My Items” and “Private” should be the same thing. The only issue are the “stared” items. I think every time you “star” an item it should create a “shortcut” or “symlink” to that view or entity in your the Private space, that you can move around and place where you need it. It would be great if you could also rename the shortcut and give it a different icon/colour.

Having the more generic shortcut item would allow you to also create left navigation bar shortcuts within all the spaces and avoid having to duplicate a view (and have to maintain them each) just so you have that view somewhere else.

Adding link to a specific record in the root of a space?

@Chr1sG this is great to hear. As long as this is under consideration, I would like to request that you not only able to create shortcuts to individual entities but also views, documents and whiteboards. I sometimes need to have the same view available in multiple places in a workspace and find it a real pain to keep them all consistent. Being able to create the view once and just shortcut/symlink to it in the left menu would really help

[interr0bangr]

@mdubakov

You can also collapse all menu items with a single click.

The hidden gem this week for sure. I hope this is the start of rolling out similar one click expand/collapse functionality across all “multi-level” hierarchies in Fibery since it’s been a very commonly requested feature for years!

[Chr1sG]

@cannibalflea

I’m a bit confused about the distinction between “Private” space and the favourite items that sit outside it. I know “Private” space views are not available to other workspace users and that the other items are the starred / favourite items across the entire workspace. But the distinction doesn’t seem to have a purpose

Private items (docs/views) are exclusive to you personally.
It means you can write stuff that other people are not going to read (docs) or create data views which have configuration (dbs, filters, sorts, color coding) that you find useful, but may not be useful to anyone else.

The other things in My items are things that exist in the sidebar for every user in the workspace (depending on permissions of course) but which you find yourself often viewing/using, aka favourites.
If you make changes to these things, you will affect how other people see them.

[cannibalflea]

Thanks for clarifying @Chr1sG . That aligns with what I expected.

I guess I question the need to have “Favourite” items as a whole separate thing which is why I was suggesting it would be great if you could just create shortcuts instead.

That would eliminate this distinction. It also allows the users to place the link where it makes sense in the left menu hierarchy (both in private and public areas). It also allows creators and users to have multiple shortcuts to the same view/entity rather than just one favourite. I think the ability to reference the same view in multiple places without duplicating it is the main advantage. Right now, I get around this by creating documents and putting entity mentions in them so you can move to a different view.

I hope that makes sense. I will try and do a mock-up of what I’m thinking later today.

[interr0bangr]

On the sidebar toggle front, my preference would be something like Workspace / My Space

“Workspace” would be everything in the workspace that the user can access. I would hesitate to call it “All items” because I know the Fibery team is working on adding more flexibility to the sidebar to show Smart Folders or other things on the top level that might not naturally considered “items”. “All items” just sounds both specific and unspecific at the same time and ultimately a bit awkward. I would also add a little eyeball icon next to the new collapse icon that would toggle the visibility of anything that was hidden by the user.

“My Space” would be broken down into 3 sub sections: “Bookmarks” (aka Favourites or Starred) which is fairly self explanatory and “Private Views” which is where you can save your private views and “Shared Views” which are private views that you’ve created and shared or others have shared with you.

[Chr1sG]

@interr0bangr

private views that you’ve created and shared

At the moment, private views cannot be shared. They are visible/accessible only to the owner.

@interr0bangr

others have shared with you

This might sound like a dumb question, but what do you mean by views that others have shared with you?
For example, I can ‘share’ an item in a smart folder, which means granting someone else a specific level of access to that entity.
I can ‘share’ an entity with someone by sending them the URL link to the item’s entity view. The existing permissions rules will determine what they can see/can edit when they click on the URL.
In this case, the entity may or may not not exist as an item in the sidebar.
I can also ‘share’ a data view (board, table, list, etc.) by sending someone the URL, but again, whether they actually can see it (or configure it) depends on the permissions.

[mdubakov]

@cannibalflea

In my mind “My Items” and “Private” should be the same thing. The only issue are the “stared” items. I think every time you “star” an item it should create a “shortcut” or “symlink” to that view or entity in your the Private space, that you can move around and place where you need it. It would be great if you could also rename the shortcut and give it a different icon/colour.

I like this idea, fresh and interesting. We will think about it internally. Thanks!

[interr0bangr]

Yeah, admittedly I don’t use private views very much so I’ve never tried sharing them before. I do see now that if I give a link to them to someone, they get a “page doesn’t exist” error, so scratch my suggestion of the “Shared Views” subsection!

Related, is there also no way to convert a “Public” view like a whiteboard or doc into a private one? I know you can move things from a private space to a public space, but I can’t seem to move them in the opposite direction.

[Chr1sG]

@interr0bangr

is there also no way to convert a “Public” view like a whiteboard or doc into a private one?

Copy to Private

It doesn’t convert, but duplicates. But if you want, you can delete the original ‘public’ view

[Ryan_Dejaegher]

@mdubakov In your demo for Favorites → My Items it looks like your whiteboard has an embedded document in it??

Is that real or is that just a screenshot of a document? If real I’d find this really exciting. Being able to see the contents of the document directly on the whiteboard would be great.

[mdubakov]

@Ryan_Dejaegher

In your demo for Favorites → My Items it looks like your whiteboard has an embedded document in it??

Is that real or is that just a screenshot of a document? If real I’d find this really exciting. Being able to see the contents of the document directly on the whiteboard would be great.

This is a real but very early experimental feature. I hope we will complete it this quarter.

[Illusory]

@mdubakov

Share entity with everyone or a Group

Previously, you had to grant users access one by one. Now, save time and drastically simplify maintenance by sharing entities with Groups or even everyone in the workspace.

Amazing. Can we add the ability to select multiple entities and share? Right now if we want to adopt this over using the “Person” based permission handling, we need to go to each entity 1-by-1 and update the share person/group.