Include a Conditional Inclusion option in Smart Folder configuration

Ideas & Features
1

Problem
When working with Smart Folders in Fibery, I often want to evaluate records based on whether a specific relation (e.g. a link to another database) is present or not. This is especially useful when trying to identify gaps — e.g. which records are not yet linked to a specific item, so I can decide whether to assign that relation.

Right now, this type of evaluation is only possible by:

  • Creating a manual View outside of Smart Folders, and
  • Adding a custom formula or checkbox field that checks for the presence of the relation.

However, this approach is limiting because:

  • It requires creating or modifying a field each time I want to run this type of check.
  • It doesn’t take advantage of Smart Folders’ tidy organisation and contextual filtering.

Proposed Feature
Extend Smart Folder configuration to support a checkbox like:

[✓] Include all records from the target database, not just those with this relation

When enabled:

  • The Smart Folder (based on a specific related record) would still be structured around that related record.
  • But the view inside that Smart Folder (e.g. Table, Board, etc.) would include all records from the related database — not just the ones currently linked.
  • In the resulting view, Fibery would visually indicate whether each record is currently related to the Smart Folder record (e.g. via a checkbox column, a special icon, or tag).

This would allow:

  • A quick scan of which records are already linked to the current Smart Folder context.
  • Easy drag/drop or inline relation assignment to close the gaps.

Why This Matters
This change would make Smart Folders much more powerful for workflows like:

  • Auditing and assigning related items (e.g. Tasks to Projects, People to Teams, Features to Epics).
  • Quickly seeing what’s missing from a given relationship context.
  • Working without cluttering the schema with temporary evaluation fields.
2

This is already possible by just turning off the context filter, no?

but without this I’m afraid:

3

Thanks - yes, it looks like I was overtinking this part.

So it looks like the request is just for the ability to indicate if the context element is linked to the view records or not. Maybe this could be a checkbox within the context filter?

Should I add this as a new thread for it to be looked at?

4

I think the most likely thing that we would implement would be the ability to use the dynamic options that already exist (‘context filters’) as options for colour coding.
In that way, a user could choose to highlight items that meet the criterion of being linked to the entity in which the view lives (or highlight those that don’t).

We already have ideas for how to do this, but no firm plans for when to work on it.

5

Yes - this sounds like a better way to do it! I’d like to add my vote to this feature please.

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