February 27, 2025 / 🐳 Share Database with Group or everyone, New Sidebar, Copy as Markdown, Timeline and required fields improvements

[ccollins]

The second use of the word “space” in your last quote was a typo, apologies. Folders are relatively new so my brain defaulted to the word spaces. That should read as “… but then they see nothing else within that folder”

In response to a space per department rather than a folder, that would fully depend on the complexity of the setup, no? If you have a situation where all of the databases for that department can’t be permissioned properly by entity permissions or a single space permission setup, then you may need to have multiple spaces so that all the relevant databases aren’t lumped into a single space permission setup. You definitely could still find workarounds for putting certain views under each of these relevant spaces, but I think my point is still valid.

I’d still love to see an example where an admin would want users to see a folder where that user can’t see any data. I can see why you would want a company intro folder for everyone to view basic wikis with a lot of documents or whiteboards, where the housed space permissions aren’t relevant. But in my mind that would happen less often than a mistaken visibility because a view was added to a folder. Maybe there is a setting on folders for “visible for all” vs “visible by spaces permissions”.

I think my examples are adequate to understand the issue, but if it’s not a priority for Fibery or isn’t a need from other users I understand. Just wanted to provide some feedback from my perspective.

[Chr1sG]

@ccollins

If you have a situation where all of the databases for that department can’t be permissioned properly by entity permissions or a single space permission setup, then you may need to have multiple spaces so that all the relevant databases aren’t lumped into a single space permission setup.

Given that permissions can be controlled at the space, database or entity level, I’m not sure what access control you are looking to achieve that can’t be done whilst still having all databases for a department in a single space.
Maybe there’s a use case that isn’t covered by our current permissions model. We’d genuinely love to hear about it

@ccollins

I’d still love to see an example where an admin would want users to see a folder where that user can’t see any data.

I agree and that’s why folders are hidden from a user if they have no access to what’s inside them.

@ccollins

I can see why you would want a company intro folder for everyone to view basic wikis with a lot of documents or whiteboards, where the housed space permissions aren’t relevant

Yes. This is exactly the use case for items in the ‘default space’ (= sidebar top level) - views/docs/whiteboards that you’re happy for everyone to see - whether in a folder or not.
Basically, default space does not have access control, so everyone sees everything inside.

If you want some people to see a view/doc/wb, and others not to, then it needs to live in a space (and that would seem to match the use case you have in mind, no? )

@ccollins

Maybe there is a setting on folders for “visible for all” vs “visible by spaces permissions”.

Folders are great for creating groupings in the sidebar, but not for controlling who sees what’s inside them.
Folders do not support access control, only spaces, databases and entities do.
Folder contents inherit permissions from the space they are in, thus folder items in the ‘default space’ inherit ‘visible for all’ and other folders inherit permissions from whatever space they are in.

I hope I am making sense

To be clear, I promise I’m not trying to stubbornly refuse to agree with your perspective
I’m just trying to fully understand what you’re hoping to do, and seeing if there’s something that’s currently missing from Fibery that prevents you from doing so