I am working to create an internal wiki for our teammates, but I am struggling to organize it properly. I’m wanting to do something like the official Fibery User Guide. The challenge is adding a second level within a smart folder.
The way I have tried this is to use a “Reference Doc” (RD) database, and each page of the wiki is an RD entity. Then there is a field for RD entities relating (one-to-many) to other RD entities, so that one is the parent guide and the others are the sub-guides. I am wanting for sub-guides to be collected under their parent guide as a secondary level of the smart folder.
However, when I go to configure the smart folder and add the second level, the “sub-guide” field does not appear. In fact, the only field that appears is the “Assignments” field.
I’ve considered just using nested documents instead, but I would like to use the assignments feature of entities as well as the ease of making smart folders elsewhere in our workspace to group relevant RD guides.
Am I doing something wrong? How can I properly set up the secondary levels?
Smart Folders can only show databases, so if you have two nested databases, like Section and Guide (Guide belong to Section), you will be able to create nested structures like
- Section 1
– Guide 1
– Guide 2
- Section 2
– Guide 3
In our User Guide we do another trick, we create smart folders manually for every Section. However, here is how it looks
However, I recommend the first approach.
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Smart Folders can show folders that contain non-databases though right?
I’ve also been struggling with this lately because of a combination of a bug with folders within smart folders (at least I think it is) and a desire to have more functionality & flexibility with the sidebar, like smart folders within smart folders, or entities in smart folders being able to act like their own smart folders.
Thanks for the explanation. That could work.
In the gif you shared, you showed the filters for the smart folders themselves. But what I am trying to figure out is how to make a guide entity itself expandable. For example, in your gif, under the folder “Spaces and templates”, there’s the guide “Templates”. This guide is also expandable (as shown by the arrow next to it). This is the behavior that I am trying to get.
Got it, this is easy, just add a relation from Guide to Guide (self-relation)
and then in Smart Folder click this button
I tried this, but it doesn’t seem to be working for me.
The circular button is pressed, but the UNHAS entity still doesn’t expand.
Oh, I discovered my mistake. The sub-guide had the incorrect “section” field value. I didn’t realize the filter of the smart folder also applied to the secondary levels. This is resolved. Thank you very much for your help!
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