Is there a way to prevent users from creating Documents or Whiteboards? They aren’t tied to any database and tend to clutter the sidebar, making it harder to keep things organized. I’d love to restrict their creation or at least control visibility to avoid unnecessary mess. [CleanShot 2025-03-10 …

You can limit users to being Viewers for the space, and they won’t be able to create docs or whiteboards.

I need users to be able to edit a task’s status and other details, but I want to restrict them from creating new documents. How can I limit their ability to create new docs while still allowing them to modify existing field data?

I tried setting everyone to Viewer access and then granting permissions by duplicating a template and restoring some editing abilities, but that still didn’t work. [CleanShot 2025-03-10 at 20.43.31]

[image] Chr1sG: You can limit users to being Viewers for the space, and they won’t be able to create docs or whiteboards. I believe Contributor access also disallows creating docs and whiteboards, right? [image] Edan: I tried setting everyone to Viewer access and then granting permission…

There are three levels of sharing: space, database and entity. You need to share the space at Viewer level, then share databases as Editor. You only need to play with access templates if you need sophisticated entity sharing inheritance rules.

I have the same issue, I want to create wiki consisting of a hierarchy of Page entities. [Screenshot 2026-01-16 at 17.41.39] However, user are creating documents which undermines the intended structure. I found this post and tried your suggestion with non-admin user: Share the space at viewer…

The suggestion (to make someone a space viewer but a db editor) will work to prevent them from creating Documents/Whiteboards directly in the sidebar (i.e. belonging to the space). In the first screenshot you showed (when you have a smart folder) the user will be adding Documents/Whiteboards to the…

Now you can disable documents creation [image] January 29, 2026 / Disable Documents for the Workspace, small improvements Changelog A very small release today with many fixed bugs and improvements in various areas. Disable & Hide Documents for the Workspace S…

How Can I Hide Document and Whiteboard Creation?

Get Help

mdubakov January 29, 2026, 2:31pm 10

Now you can disable documents creation

Topic		Replies	Views
Can I hide a space from its viewers? Ideas & Features permissions	1	56	September 3, 2024
Space (board) showing non-access users? Bugs & Issues	20	94	July 24, 2025
Whiteboard permission zones Ideas & Features	2	64	September 3, 2025
Allow share and edit of personal views Ideas & Features	0	59	January 27, 2026
Any way to know who created a View, Whiteboard, Report, or Document? Get Help	4	107	July 2, 2025

How Can I Hide Document and Whiteboard Creation?

Related topics