February 27, 2025 / 🐳 Share Database with Group or everyone, New Sidebar, Copy as Markdown, Timeline and required fields improvements

[interr0bangr]

I love some of the sidebar changes, but don’t like that I can’t hide a space anymore.

I created a smart folder at the highest level called “Clients” that allows entities from the “Client” database from the “Client” space to be displayed directly on the second level of the menu. This is awesome.

But now I can’t hide the “Client” space so there’s two things in the sidebar labeled as “Client”

Is there any way around this, so can have a single sidebar item called “Client” where the second level is entities?

[interr0bangr]

Also, smart folders on the top level are great, but not being able to put any additional structure within them feels more limiting now than ever.

Allowing smart folders within smart folders, or allowing the levels of a smart folder to be displayed as a folder/group would help so much with unlocking fully customizable sidebars.

[Chr1sG]

@interr0bangr

Is there any way around this, so can have a single sidebar item called “Client” where the second level is entities?

Why not create a top level folder called ‘Hidden’ that contains the Client space?

[Chr1sG]

@interr0bangr

smart folders on the top level are great, but not being able to put any additional structure within them feels more limiting now than ever.

Smart folders can still exist in spaces (and folders) if that’s what you prefer

[mdubakov]

@Alex_Rublev

Now it would make sense to add color coding for folders, so that the entire top-level isn’t just gray

We wanted to make folders and spaces distinguishable, thus did not add colors to folder.

[mdubakov]

@RonMakesSystems

This works in batch, but not in single right click…

Oh, forgot to implement it here. Will fix soon

[interr0bangr]

You can’t hide the “hidden” folder from everyone else in the workspace though, right?

• Clients (Smart Folder)
  – Entity 1
  – Entity 2
  – Entity 3
• Hidden (Folder)
  – Clients (Space)

Not ideal because still have to have a “Hidden” folder cluttering up the sidebar

• Clients (Smart Folder)
  – Entity 1
  – Entity 2
  – Entity 3
• Clients (Space)

This is what I did today, but it’s not ideal because I don’t want 2 sidebar items called “Clients”

Clients (Space)

• All (Smart Folder)
  – Entity 1
  – Entity 2
  – Entity 3

This is historically what we’ve had, but it’s not ideal because links to entities are 2 menu levels deep

[mdubakov]

Right now option 1 is a way to go (but only if you indeed want to “hide” spaces from all users). Overall, “Hidden” is not great name, maybe it is better to keep logical structure, like this:

[mdubakov]

@interr0bangr

Allowing smart folders within smart folders, or allowing the levels of a smart folder to be displayed as a folder/group would help so much with unlocking fully customizable sidebars.

We have smart folders improvements on the radar around Q2. This context empire is a complex beast, so we want to untangle it a bit and streamline with other things. Grouping is what we likely will add.

[Chr1sG]

@interr0bangr

You can’t hide the “hidden” folder from everyone else in the workspace though, right?

The contents (and visibility) of the old Hidden section were determined on a per-user basis, so you couldn’t hide the Hidden section from everyone else previously.

In other words … it was a per user choice what spaces to put in the Hidden section, and if a user didn’t put anything in Hidden, it wouldn’t show up (the Admin had no control over this).

Anyway, I’m not entirely sure from what you wrote what your old sidebar actually looked like, but even you (as admin) would no know exactly what other users in the workspace will have seen in their sidebar.

From now onwards … every space and every folder in the Workspace sidebar is organised identically (by the Admin) for everyone else.

This means you (admin) could set it up as follows:

• Clients (smart folder)
  – Entity 1
  – Entity 2
• Project mgmt (folder)
  – ?
  – ?
• Hidden (folder)
  – CRM (space)
  — Clients (DB)

and everyone else gets this same layout.

However, if a user doesn’t have access to anything within a particular folder, then it won’t show up for them.

So you could choose to not share the CRM space, but merely share the Clients database.
Now, non-admins will see the top-level smart folder*, but will not see the Hidden folder:

• Clients (smart folder)
  – Entity 1
  – Entity 2
• Project mgmt (folder)
  – ?
  – ?

*Note: the old ‘smart section’ is now called ‘smart folder at the top level’, but it’s just semantics.

[Chr1sG]

Quick follow up:

You don’t actually need to use folders at all if you choose to not share a space with non-admins, so your sidebar could be set up like this

• Clients (smart folder)
  – Entity 1
  – Entity 2
• CRM (space)
  – Clients (DB)

and if CRM is not shared (only Clients db is shared) non-admins will see this:

• Clients (smart folder)
  – Entity 1
  – Entity 2

[Renato_Carvalho]

Playing a little bit with the new sidebar features.

Loving everything so far. Will continue exploring solutions to organize the Workspace. Just wanted to say that this solution is way better than Notion, ClickUp, etc. Love it!

BTW, loved the design tweaks that were made on the UI

[grex22]

Liking the sidebar changes for sure!

However one little nit is bugging me a bit – Similar to how “Hidden for me” and “Spaces” are going to be deprecated, it seems “Favorites” (in Personal) should also be deprecated.

All Favorites does, at this point, is allow me to expand/collapse my entire Personal tab (minus Private section). It seems like an extra UI element / indentation that’s not needed, considering we can throw folders over there and so on.

Graphically, couldn’t this:

Just become this? (or is there something I’m missing here?)

[ebell]

I’ve been looking forward to this the Sidebar feature for sometime. It will make Fibery so much more functional and organized!

I have seen some bugs. For example trying to drag a space into a folder. See loom: Baxtel Sync with Caity - Meeting recording by Fireflies.ai - 27 February 2025 | Loom

[njyo]

Copy to Markdown is great!

Very happy with the Sidebar updates now allowing Admins to structure it, this is a huge improvement.

I still would love to have the following improvements:

1. Have one scrollable list, rather than two tabs
2. Ability to not require Spaces to have unique names, now as I am able to new them in folders. For example, I want to be able to have a Development Space in Product and one in Business

[RonMakesSystems]

@njyo

1. For example, I want to be able to have a Development Space in Product and one in Business

Would the different “Development” space have different databases as well? Or would be it be same database structure but for different team / permissions / views?

If its the same database structure, I’m thinking about the ability to put a space in multiple folders maybe?

[Michael_Ichter]

@mdubakov

Share Database with Group or everyone

Special for @Mircea_Braescu, @Michael_Ichter, @ChadL, @Yuri_BC and other people.

I feel so seen!
I love this so much! It smooths out all the sharing I was trying to do for the past 2 months! Thank you all so much!

@mdubakov

Old Sidebar → New Sidebar

I’m enjoying this new sidebar! Easy to set workspace-wide structure, and I appreciate the UI title changes.

Many thanks!

[mdubakov]

@njyo

Ability to not require Spaces to have unique names,

Unfortunately this will not be done, since Folders are just UI thing for Fibery.

[mdubakov]

@ebell

I have seen some bugs. For example trying to drag a space into a folder.

Indeed, we will fix it today.

UPD: Fixed

[mdubakov]

@Renato_Carvalho

BTW, loved the design tweaks that were made on the UI

Thank you for sharing the screenshot, it always helps us to get it how it looks in the wild and find improvements ideas.