I just found out that user that is invited to Workspace as Observer can mention anybody inside workspace so everybody can actually see everybody. This is major permission issue. Debugging: User is added as observer to single Entity. Then he can mention anybody even if the person is also observer an…

It is not a bug. It is the current implementation . The use case for Observers is that they are typically stakeholders that need to see what’s happening in Fibery but don’t need to create new records or make any edits. It’s possible that your use case can currently be solved by using Guests. We do…

Well I have no ability to invite Guests anymore. I can only see Observers so I thought that Guests were replaced by Observers. I’m on PRO plan. [image]

Guests are not invited to the workspace as a whole. You share specific entities (and optionally their related entities) with Guests. Check out the user guide .

Now I understand it. Guests and Observers are quite similiar. Both roles can be used for clients outside company. But the difference is: Guests - only invited via entity, don’t have left menu per se, only use Shared with me. Observers - can be invited via link or users database, can use left menu …

[image] jandrabek: Guests and Observers are quite similiar. Both roles can be used for clients outside company. Actually, it is uncommon for an Observer to be used for clients outside the company. You typically want to limit clients to specific records, which is exactly what Guests excel at. …

If you add observer and assign only specific record and extend it then observer have access similiar to guest but also can see all members and threads. If you add guest then he only sees specific records inside shared with me and empty workspace tab. This is confusing for clients at first. Also gue…

[image] jandrabek: Observer is much better for client because they can see content inside smart folders and threads. If I add client as observer it feels much better for them because they can actually use navigation. You’re right to point out that the navigation experience for Guests is sub-o…

Pointing out that moving in the direction where guests see the structure gives us the abillity to use fibery with more users for free is correct but still we can use observers to overcome this obstacle if accepting the fact they see users. With introducing observers you actually gave the abillity t…

One more quick observation - if used sharing per entity with extended access the only difference between guest and observer is the ability to see users and have proper navigation but basically they are the same.

Not quite, i tested this when i read some stuff above, its only for commenting and viewing. You can’t giver observers editing / sharing access. Other than that, yeah its the same. (I’m actually now considering making some guests that only need view and edit access into observers… hmmmm… I see your …

Major permission problem with mention

Get Help

mdubakov May 21, 2026, 2:07pm 17

Now you can manage users visibility May 21, 2026 / Manage users visibility, Send web request action in automations

Topic		Replies	Views
Better observers user permission Ideas & Features	1	47	June 22, 2025
Fibery Product Report: January 2025 News & Announcements	34	787	March 25, 2025
[DONE] Read-only guest users? Ideas & Features permissions	21	2603	February 9, 2022
Gap between guest projects and company projects (Fibery contractor challenges) Misc	8	188	April 13, 2026
[DONE] A guest user can see/invite all existing users in a workspace Ideas & Features	7	237	March 7, 2024

Major permission problem with mention

Related topics