Smart Folders are amazing.
One of the ways we’re using it internally is to define a smart folder per team member, with all the info that they might need
Kanban board of ongoing tasks
Vacations requests
etc
We ask team members to Add that smart folder as a favorite and this basically ensures that everyone has a similar setup, and any updates we will make to it, everyone will get it automagically.
One limitation that I ran into is that I can’t add documents or forms to a smart folder.
In our case, a document would be useful so I could make something like “Intro to your smart folder setup” or any other texts I might deem necessary. A form would be useful for something like a “Vacation request form”
The mirroring is the whole point of smart folders.
Even so I’d be fine with adding a document by hand for our 20+ team members (it’s not like people come and go every day)
but I don’t know how. Adding a document from the menu simply creates a new document
I don’t know what you mean by ‘linked in all the team folders’.
Fibery doesn’t really have the concept of a shortcut in the sidebar, so you would need to create a document and then duplicate it for each team member. But IMHO it makes more sense to have a single document at the ‘top level’, no?
What I mean by linked is one document, one single source of truth, available to 20+ smart folders [for each team member].
What I don’t meant by it is a single document, copy-pasted 20 times. That would be horrible for obvious reasons.
Since the Fibery team took the “documents as entities” approach for your own Wiki, I’d be perfectly fine with adding a “Document entity” in the smart folder. However, that doesn’t seem to be possible either (since I already am using smart folders, per person).
But IMHO it makes more sense to have a single document at the ‘top level’, no?
I have that. But I would like a single package with all the info they must have access to. I want to make that information as accessible as possible.
Also, since I mentioned documents, it should be the same for whiteboards. They should be shareable in smart folders as well (so that everything is covered.
If you have a documents database, you can create a many-to-many relationship between Documents db and User db, and then you can add a level to your smart folder configuration to show linked Documents for each User.
If you create a Document that should be read by everyone, just make sure that every User is linked to that document, and it will show up for every User in the smart folder
I tried the nested entity approach.
It bugs me that I can’t change the order and it’s always at the bottom of the list (the opposite of a good place for a Intro page) but it’s better than nothing.
Maybe you could just add a feed view (of all linked document entities) at the top of the smart folder, instead of showing the document level in the smart folder config…
