# How Can I Hide Document and Whiteboard Creation? **URL:** \ **Category:** Get Help\ **Created:** [March 10, 2025, 6:50pm UTC](https://community.fibery.io/t/how-can-i-hide-document-and-whiteboard-creation/8417 "2025-03-10T18:50:24Z")\ **Posts on this page:** 10\ **Page:** 1
**Author:** ![Edan](https://sea2.discourse-cdn.com/flex020/user_avatar/community.fibery.io/edan/32/11187_2.png) [@Edan](https://community.fibery.io/u/Edan)\ **Post date:** [March 10, 2025, 6:50pm UTC](https://community.fibery.io/t/how-can-i-hide-document-and-whiteboard-creation/8417/1 "2025-03-10T18:50:25Z")
Is there a way to **prevent users from creating Documents or Whiteboards**? They aren’t tied to any database and tend to clutter the sidebar, making it harder to keep things organized. I’d love to **restrict their creation** or at least control visibility to avoid unnecessary mess. ![CleanShot 2025-03-10 at 14.49.13@2x](https://us1.discourse-cdn.com/flex020/uploads/fibery/original/2X/e/e2ad2a884fa7f3932668b64298ec97082463253f.png) Any insights would be appreciated! 🙌 ---
**Author:** ![Chr1sG](https://sea2.discourse-cdn.com/flex020/user_avatar/community.fibery.io/chr1sg/32/3941_2.png) [@Chr1sG](https://community.fibery.io/u/Chr1sG)\ **Post date:** [March 10, 2025, 10:54pm UTC](https://community.fibery.io/t/how-can-i-hide-document-and-whiteboard-creation/8417/2 "2025-03-10T22:54:20Z")
You can limit users to being Viewers for the space, and they won’t be able to create docs or whiteboards. ---
**Author:** ![Edan](https://sea2.discourse-cdn.com/flex020/user_avatar/community.fibery.io/edan/32/11187_2.png) [@Edan](https://community.fibery.io/u/Edan)\ **Post date:** [March 11, 2025, 12:27am UTC](https://community.fibery.io/t/how-can-i-hide-document-and-whiteboard-creation/8417/3 "2025-03-11T00:27:08Z")
I need users to be able to edit a task’s status and other details, but I want to restrict them from creating new documents. How can I limit their ability to create new docs while still allowing them to modify existing field data? ---
**Author:** ![Edan](https://sea2.discourse-cdn.com/flex020/user_avatar/community.fibery.io/edan/32/11187_2.png) [@Edan](https://community.fibery.io/u/Edan)\ **Post date:** [March 11, 2025, 12:43am UTC](https://community.fibery.io/t/how-can-i-hide-document-and-whiteboard-creation/8417/4 "2025-03-11T00:43:11Z")
I tried setting everyone to Viewer access and then granting permissions by duplicating a template and restoring some editing abilities, but that still didn’t work. ![CleanShot 2025-03-10 at 20.43.31](https://us1.discourse-cdn.com/flex020/uploads/fibery/original/2X/3/3a72d2bc19c9bc31367613406ae4b7aaf6ebbd7b.png) ---
**Author:** ![Michael\_Ichter](https://sea2.discourse-cdn.com/flex020/user_avatar/community.fibery.io/michael_ichter/32/9931_2.png) [@Michael\_Ichter](https://community.fibery.io/u/Michael_Ichter)\ **Post date:** [March 11, 2025, 6:14am UTC](https://community.fibery.io/t/how-can-i-hide-document-and-whiteboard-creation/8417/5 "2025-03-11T06:14:45Z")
> [@Chr1sG](#): > > You can limit users to being Viewers for the space, and they won’t be able to create docs or whiteboards. I believe Contributor access also disallows creating docs and whiteboards, right? > [@Edan](#): > > I tried setting everyone to Viewer access and then granting permissions by duplicating a template and restoring some editing abilities, but that still didn’t work. Look for the Space’s sharing menu, not the database’s. So, for example, you can give people Viewer access for the Space, so that people can’t create/edit views (including docs and whiteboards). Then you can share the database with Editor access so that people can edit the entities’ details. ---
**Author:** ![Chr1sG](https://sea2.discourse-cdn.com/flex020/user_avatar/community.fibery.io/chr1sg/32/3941_2.png) [@Chr1sG](https://community.fibery.io/u/Chr1sG)\ **Post date:** [March 11, 2025, 6:31am UTC](https://community.fibery.io/t/how-can-i-hide-document-and-whiteboard-creation/8417/6 "2025-03-11T06:31:36Z")
There are three levels of sharing: space, database and entity. You need to share the space at Viewer level, then share databases as Editor. You only need to play with access templates if you need sophisticated entity sharing inheritance rules. ---
**Author:** ![Fabian](https://avatars.discourse-cdn.com/v4/letter/f/f6c823/32.png) [@Fabian](https://community.fibery.io/u/Fabian)\ **Post date:** [January 16, 2026, 5:28pm UTC](https://community.fibery.io/t/how-can-i-hide-document-and-whiteboard-creation/8417/7 "2026-01-16T17:28:30Z")
I have the same issue, I want to create wiki consisting of a hierarchy of Page entities. ![Screenshot 2026-01-16 at 17.41.39](https://us1.discourse-cdn.com/flex020/uploads/fibery/original/2X/e/e4cb197603c62c750e71e251c5f2dc2be314c18f.png) However, user are creating documents which undermines the intended structure. I found this post and tried your suggestion with non-admin user: 1. Share the space at viewer level: ![Screenshot 2026-01-16 at 18.22.31](https://us1.discourse-cdn.com/flex020/uploads/fibery/original/2X/0/0e7303aa37fb5ca460b68735e880f1591930a040.jpeg) 1. Share Page database at editor level: ![Screenshot 2026-01-16 at 18.26.49](https://us1.discourse-cdn.com/flex020/uploads/fibery/original/2X/7/79b09f54a689a3b012e3e38a5f16c47fbeeb1232.jpeg) But it is still possible to create documents and everything ales as in the first screenshot. What am I missing? ---
**Author:** ![Chr1sG](https://sea2.discourse-cdn.com/flex020/user_avatar/community.fibery.io/chr1sg/32/3941_2.png) [@Chr1sG](https://community.fibery.io/u/Chr1sG)\ **Post date:** [January 16, 2026, 8:21pm UTC](https://community.fibery.io/t/how-can-i-hide-document-and-whiteboard-creation/8417/8 "2026-01-16T20:21:01Z")
The suggestion (to make someone a space viewer but a db editor) will work to prevent them from creating Documents/Whiteboards directly in the sidebar (i.e. belonging to the space). In the first screenshot you showed (when you have a smart folder) the user will be adding Documents/Whiteboards to the entity (not to the space) and this can’t be disabled (except by disabling all edit rights for the entity). We do have long term plans to move away from Documents and towards a global ‘Document’ database. When this happens, it will be possible to control who can create/edit/view documents, in the same way as it is currently possible to control who can do what with any other entity. In the meantime, we are collecting votes for a stopgap solution whereby an Admin can completely disable Documents at the workspace level. ---
**Author:** ![Fabian](https://avatars.discourse-cdn.com/v4/letter/f/f6c823/32.png) [@Fabian](https://community.fibery.io/u/Fabian)\ **Post date:** [January 19, 2026, 10:08am UTC](https://community.fibery.io/t/how-can-i-hide-document-and-whiteboard-creation/8417/9 "2026-01-19T10:08:03Z")
Thanks for the clarification ---
**Author:** ![mdubakov](https://sea2.discourse-cdn.com/flex020/user_avatar/community.fibery.io/mdubakov/32/10_2.png) [@mdubakov](https://community.fibery.io/u/mdubakov)\ **Post date:** [January 29, 2026, 2:31pm UTC](https://community.fibery.io/t/how-can-i-hide-document-and-whiteboard-creation/8417/10 "2026-01-29T14:31:05Z")
Now you can disable documents creation > [@January 29, 2026 / Disable Documents for the Workspace, small improvements](https://community.fibery.io/t/january-29-2026-disable-documents-for-the-workspace-small-improvements/10317): > > A very small release today with many fixed bugs and improvements in various areas. Disable & Hide Documents for the Workspace Some workspaces use real Databases instead of Documents for Wiki and other similar use cases. However, Documents presence confuses users greatly, since they should not use them, but they are still visible everywhere. Now you can completely disable Documents and they will be hidden from UI everywhere. Navigate to Settings → General and find Disable documents option.